Public Records Request

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Records are made available to the public during normal City business hours.  When making a public records request, be as specific as possible. Include dates and any details regarding the requested information.  Requests may be made online, by email, or in person at the City Clerk’s Office at 3970 Rocklin Road.  

Public Records Request Online - under “Select a topic” click on “Public Records Request” as a topic and subtopic to get started.

Public Records Request By Email

Public Records Request Form - Print out the PDF and return to City Hall: 3970 Rocklin Road

The City has ten (10) calendar days from submittal to determine whether the record(s) requested are subject to disclosure under the Public Records Act.  After the City has made this determination, the requestor will be notified of the determination and the reasons therefore.  If the City determines that the records requested are subject to disclosure, the records will be provided within a reasonable time thereafter.

If the request is received after business hours or on a weekend or holiday, the next business day is considered the date of receipt.  The ten day response period starts on the first calendar day after the date of receipt. (Civ. §10).  If the tenth day falls on a weekend or holiday, the next business day is considered the deadline for responding (Civ. §11).  In some circumstances, the City may extend the ten-day response period for up to fourteen (14) days.

There is a .10 cents per page charge for records requested to be copied greater than twenty (20) pages. 

The City has no duty to create a record or create a privileged log that does not exist at the time of the request (GC §6252).

Some specific exemptions:

  • Attorney/client communications and attorney work product
  • Architectural and official building plans
  • Code enforcement records
  • Drafts
  • Election records (voter registration, initiative, recall, referendum petitions)
  • Information technology systems security records
  • Licensee financial information
  • Pending litigation
  • Personnel records